AACE International Conference & Expo FAQs

  • What is the dress code for the Conference & Expo?
    Business casual attire is appropriate for all AACE International Conference & Expo attendees. If you tend to get cold, you may want to bring a jacket or a sweater as the breakout rooms in conference hotels tend to be cold.
  • How do I get the best hotel rate?
    AACE International has secured a discounted rate at the host hotel. You need to reserve your hotel accommodates directly with the hotel. Rooms are available on a first-come, first-served basis.
  • How do I get the $100 hotel discount* for my conference registration?
    1) Book your hotel reservation first, prior to registering for the AACE International Conference & Expo.
    2) Write down/copy the discount code from your emailed reservation confirmation. Please allow 24 hours to receive your discount code.
    3) When registering for the conference, you will be prompted to enter your hotel discount code (not the online confirmation number) in the checkout's promotional code box to receive the discount before proceeding to the payment information.
    * Hotel discounts must be taken at the time of your registration. Hotel discounts will not be applied retroactively.
  • Can I join AACE and register for the AACE International Conference & Expo at the same time?
    No, unfortunately a two-step process is needed. Non-members will first need to purchase AACE membership. Once your membership application has been processed, you will then be able to register under the member rate for the AACE International Conference & Expo and continuing education seminars.
  • How do I get the student rate?
    The student rate only applies to AACE Student Members. If you are an AACE Student Member, the student rate will automatically be applied during the registration process.
  • I want to bring my spouse/guest. What are the fees and who can register as a guest for the conference?
    Attendees may register non-AACE members as a guest to attend the keynote sessions, breakfasts, and the evening receptions for a fee. A guest is considered a spouse, significant other, family member, or close friend. A guest is NOT a business associate or staff colleague. Guest badges will be appropriately marked and will not be allowed to assess the technical session (unless it is a technical session with the primary registrant if that primary registrant is a speaker or presenter.)
  • What is the cancellation policy?
    Full refunds, less $100 processing fee per registrant, will be issued for cancellations received in writing 30 days prior to the start of the conference. Between 30-days and 7 days prior to the start of the conference, AACE will keep 50% of the registration. No refunds will be issued for any cancellations received inside of the 7-day deadline. Substitutions may be made without penalty. If a non-member substitutes for a member, non-member rates are applied. All cancellations & substitution requests must be submitted in writing to meetings@aacei.org.
  • I registered for the Conference & Expo, but I cannot attend. May I send a substitution in my place.
    Yes. Registration substitutions may be made in writing without penalty. If a non-member substitutes for an AACE member, non-member rates are applied. All requests must be submitted in writing to meetings@aacei.org.
  • How many CEUs do I get for attending the conference?
    Attendees earn 1.9 CEUs for attending the AACE International Conference & Expo (0.4 CEUs for Sunday, 0.6 CEUs for Monday, 0.6 CEUs for Tuesday, and 0.3 CEUs for Wednesday). CE Certificates of Attendance will be emailed to all conference attendees 2-3 weeks after the AACE International Conference & Expo.
  • How can I view the transactions/technical papers for the conference?
    All Conference & Expo attendees get PDFs of the transactions/technical papers. Shortly before the conference begins, these can be downloaded in every attendee's AACE profile under "My Products".
  • What is included in the Technical Sessions Recording purchase?
    It is the audio recording with a video of the PowerPoint slides following along with the speaker. As the speaker changes the slides during his/her live presentation, the recording will switch slides to follow along. While you will not have a PDF version of the slide deck, you will be able to view the slide deck as you listen to the audio recording on your computer. Attendees of the technical program only have the opportunity to purchases the conference recordings at a deeply discounted rate of $195 during registration, or onsite at the AACE International Conference & Expo. (This offer is not available for seminar only registrants.)

Meetings & Events

 

Important Dates

AUGUST 31, 2018
EXTENDED TO SEPTEMBER 15, 2018
  		  Abstract Submission  Deadline
DECEMBER 
2018
   		 Online Registration  Begins
 

TBD MAY 2019 

v 		 Cancellation/Refund 
 Deadline
 
MAY 17, 2019
 		  Early Bird
 Registration Ends
 

  20 MAY 2019
 		  Hotel Block Cut-Off
 
 
JUNE 7,
2019
 		  
 Online  Registration Ends
 
JUNE 16,
2019 @ 10 AM
 		  Onsite Registration  Begins 
 
 JUNE 16-
19, 2019
  
  
AACE International Conference & Expo

          


Questions_To_-Ask
If our FAQs library does not
answer your question, contact
the Meetings Department at meetings@aacei.org.

If you are interested in or have
questions about Exhibiting,
contact Cassie LoPiccolo in the
Business Development Department
at clopiccolo@aacei.org or
304-296-8444, ext. 1122 for assistance.