AACE International Conference & Expo FAQs

AACE Conference & Expo Policy
 

• No vendor, exhibitor, sponsor AACE Region or Section or outside organization may organize an event during the Conference & Expo without express written permission and approval by AACE’s Board of Directors. In no instance will permission be granted if the event competes directly with any part of the technical program, planned social activities or receptions. All events must be coordinated with AACE’s Director of Governance, Marketing and Meetings to determine an acceptable date/time. The outside event will be fully funded by the outside party. Additionally, the outside party will supply their own liability insurance as appropriate.

• AACE Regions and Sections will not directly solicit sponsors/exhibitors during AACE’s Conference & Expo. Promotional material that features events or contain sponsorship opportunities are prohibited from being distributed to our exhibitors/sponsors during the event.

• Collateral or marketing material may not be distributed during the Conference & Expo without review and approval by AACE’s Executive Director. Any AACE Section, Region, or outside vendor are responsible for preparing, copying, shipping and bearing all costs associated with the materials. AACE will not include such material in the information provided to attendees at registration. It is the sole responsibility of the Section/Region/Vendor to distribute at a location which has been approved by AACE’s Director of Governance, Marketing and Meetings.

• While a hotel or venue may be “Pet Friendly” AACE will strictly enforce a service animal only policy as defined by the American’s with Disabilities Act (ADA) in those areas of the hotel that our event occupies including meeting rooms, reception rooms, exhibit halls, lunch/dinner rooms, etc. The ADA defines service animals as dogs that are individually trained to do work or perform tasks for people with disabilities. In situations where it is not obvious that the animal is a service animal, an inquiry must be made. An AACE staff member or volunteer may only ask two questions:

• Whether the animal is required because of a disability
• What work or task the animal is trained to perform

Individuals unable or unwilling to provide the information can be asked to remove the animal. A service animal may be removed from AACE’s venue if disruptive (e,g, barking, wandering or displaying aggressive behavior. Ill, unhygienic and/or unsanitary service animals are not permitted. The individual responsible for such an animal may be required to remove the animal.