Grant expenditures for 2025 will be reported using the form link
above. Sections are encouraged to report expenditures as they occur.
Each form submission can report one or more expenditures at a time. Per
policy, sections must report expenditures at least quarterly. A section
may request a current grant status report from headquarters at any time
using the second form link above. After a request is made by the
section, headquarters will send a report listing all expenditures
previously reported to date and the current balance left to be spent.
There is no longer a cumulative report via spreadsheet requirement. Each
expenditure will be reported only once and headquarters will compile
the data throughout the year for each section.
Section Grant Award Expenditures and Reporting Guidance
Procedures
All grants must be directly aligned with AACE’s strategic plan and our tax-exempt purpose: to promote through education and scientific means the science of cost engineering for the public.
Grant
amounts applied for must be spent within the upcoming calendar year.
Grants that are based on multi-year initiatives should be applied for in
one-year increments.
Eligibility
- Traditional (incorporated) sections in good standing
- Bank account in the section’s name
- Compliance with prior grant reporting requirements
- Required government filings maintained
Application Process
The
online application opens in September each year and will remain open
for approximately 6-8 weeks. Headquarters will notify Traditional
sections when the grant program opens and closes each year.
Notifications of grant awards will be sent by December 31. Funds will be
distributed in January. Requirements will include:
- Narrative:
In a maximum of 1,000 words describe why the section is applying for
the grant(s). Items to address should include:
- Demonstrated need
- The goal section leadership hopes to achieve
- How the grant will benefit members, industry, and the section
- Alignment with the AACE strategic plan
- Most recent financial statements
Review Process
The
structured review process will consist of a diverse group of reviewers
to ensure objectivity and fairness. The review panel shall include
representatives from AACE Headquarters, the Board of Directors, and the
Membership Advisory Committee. The application process is confidential.
The review panel will score and comment on the merit of the proposals
and will use those scores to recommend funding amounts to the AACE Board
of Directors. Grant requests may be funded in whole or in part.
Distribution
Funds will be distributed by February. The section president will be asked to sign an agreement outlining the section’s obligations. The section must report all grant expenditures if a grant is awarded. Proper recordkeeping must be maintained of all grant expenditures separately from the general operations of the section. If requested by AACE Headquarters, the Board of Directors, or other outside regulatory authorities or financial auditors, records must be presented by the section for audit or review. Sections not complying with requirements and policies outlined in the grant agreement may be excluded from future grant funding.