Annual Meeting FAQs

  • What is the dress code for the Annual Meeting?
    Business casual attire is appropriate for all Annual Meeting attendees. If you tend to get cold, you may want to bring a jacket or a sweater as the breakout rooms in conference hotels tend to be cold.
  • How do I get the best hotel rate?
    AACE International has secured a discounted rate at the host hotel. You need to reserve your hotel accommodates directly with the hotel. Rooms are available on a first-come, first-served basis.
  • How do I get the hotel discount for my Annual Meeting registration?
    1) Book your hotel reservation.
    2) Write down/copy the discount code you receive when booking your hotel reservation.
    3) When registering for the Annual Meeting, you will be prompted to enter your hotel discount code.
    ** Hotel discounts must be taken at the time of your registration. Hotel discounts will not be applied retroactively.
  • Can I join AACE and register for the Annual Meeting at the same time?
    Yes, a non-member or expired member can purchase AACE membership at the same time you are registering for the meeting. Simply enter the select the AACE individual membership dues and application fee to your cart. You will then be eligible to receive member pricing on the Annual Meeting and continuing education seminars. Please note that membership benefits will not begin until payment has been received and your membership application has been processed (approximately 48 hours, Monday - Friday.)
  • How do I get the student rate?
    The student rate only applies to AACE Student Members. If you are an AACE Student Member, the student rate will automatically be applied during the registration process.
  • I want to bring my spouse/guest. What are the fees and who can register as a guest for the Annual Meeting?
    Attendees may register non-AACE members as a guest to attend the keynote sessions, breakfasts, and the evening receptions for a fee. A guest is considered a spouse, significant other, family member, or close friend. A guest is NOT a business associate or staff colleague. Guest badges will be appropriately marked and will not be allowed to assess the technical session (unless it is a technical session with the primary registrant if that primary registrant is a speaker or presenter.
  • What is the cancellation policy?
    Full refunds, less $100 processing fee per registrant, will be issued for cancellations received in writing BEFORE the early-bird discount rate. Substitutions may be made without penalty. If a non-member substitutes for a member, non-member rates are applied. All cancellations & substitution requests must be submitted in wiring to meetings@aacei.org.
  • I registered for the Annual Meeting, but I cannot attend. May I send a substitution in my place.
    Yes. Registration substitutions may be made in writing without penalty. If a non-member substitutes for an AACE member, non-member rates are applied. All requests must be submitted in writing to meetings@aacei.org.

Meetings & Events

Questions_To_-Ask
If our FAQs library does not
answer your question, contact
the Meetings Department at meetings@aacei.org.

If you are interested in or have questions about
Exhibiting, contact Cassie LoPiccolo in the
Business Development Department
at clopiccolo@aacei.org or
304-296-8444, ext. 1122 for assistance.